Substitute Vehicle Agreement (CFD-252-SL) – 8-1/2" × 7-5/8" 4-Part Snap-Out Carbonless Rental & Loan Agreement Forms with Insurance Protection Disclaimer

This substitute vehicle agreement form makes it easy to document a temporary vehicle loan. It works as a simple loaner car agreement for dealerships, rental agencies, and service centers. The 4-part snap-out design gives you four clean carbonless copies at once, in White, Canary, Pink, and Goldenrod. It includes an insurance protection disclaimer, so both sides have clear terms in writing.

Product Specifications

Key Features

• Simple substitute vehicle agreement form for temporary vehicle loans

• Works as a full loaner car agreement for service and rental use

• 4-part snap-out design gives four copies from one entry

• Carbonless paper in White, Canary, Pink, and Goldenrod

• Includes a built-in insurance protection disclaimer

• Compact 8-1/2" × 7-5/8" size, easy to handle at the front desk

• Great fit as a loaner vehicle agreement for service departments

What Is a Substitute Vehicle Agreement Form? 

A substitute vehicle agreement form is a paper form used when a customer is given a different vehicle to drive while their own is being serviced or repaired. This one is a 4-part snap-out carbonless form, so one entry creates four clean copies - one for the customer, one for the dealership, one for the service file, and one for internal records. It also works as a vehicle loan agreement, since it lays out the terms of the loan along with an insurance protection disclaimer to keep both sides covered.

How to Use This Loaner Car Agreement

1. Fill in the customer's name, contact details, and the substitute vehicle's information

2. Note the loan start date and expected return date

3. Read through the insurance protection disclaimer with the customer

4. Have the customer sign to confirm they agree to the terms

5. Snap apart the four copies and route them to the customer, file, and records

6. Keep your copy on file until the vehicle is returned

Who Uses This Vehicle Loan Agreement?

• Dealership service advisors and managers

• Car rental agency staff

• Auto repair shop front desk teams

• Fleet and loaner vehicle coordinators

Where Is This Substitute Vehicle Agreement Used?

• Dealership service departments issuing loaner vehicles

• Car rental counters

• Repair shops offering courtesy vehicles

• Fleet management offices

Benefits of This Loaner Vehicle Agreement

• Documents the loan clearly for both the shop and the customer

• Insurance protection disclaimer helps avoid disputes later

• Four copies from one entry saves time at the front desk

• Carbonless design means no messy carbon sheets

• Compact size fits easily into daily paperwork routines

• Works for short-term loans and longer service loans alike

Available Options 

This substitute vehicle agreement form comes in three pack sizes:

• Pack of 100 - for smaller dealerships or occasional loaner use

• Pack of 200 - for shops with regular loaner or rental activity

• Pack of 500, Best Value - for high-volume dealerships and rental agencies

Related Automotive Products

• Service Forms - more forms for your service department

• Office Forms - forms for daily dealership office use

• Car Dealer Supplies - full range of dealership tools and supplies

• Office Products - general office supplies for your team

Which Pack Size Should You Choose?

• Pack of 100 - Best for smaller dealerships or occasional loaner vehicle use.

• Pack of 200 - Good fit for shops with regular loaner or rental activity.

• Pack of 500 (Best Value) - Best for high-volume dealerships and rental agencies that issue loaners often.

Substitute Vehicle Agreement Form FAQs

What is a substitute vehicle agreement form? 

A substitute vehicle agreement form is a document used when a customer is given a temporary vehicle to use while their own is being serviced. It records the loan terms and includes an insurance protection disclaimer.

Is this the same as a loaner car agreement? 

Yes. This form works as a loaner car agreement, covering the same details - vehicle info, loan dates, and insurance terms - for service and rental use.

Can I use this as a service loaner agreement at my dealership? 

Yes. It fits well as a service loaner agreement for dealership service departments that provide vehicles to customers during repairs.

How many copies does this vehicle loan agreement create? 

The form is a 4-part snap-out design, so one entry creates four carbonless copies at once.

What colors does this form come in? 

It comes in four colors: White, Canary, Pink, and Goldenrod, one for each of the four copies.

Does this form cover insurance details? 

Yes. It includes a built-in insurance protection disclaimer, giving both parties clear terms about coverage during the loan.

What size is this substitute vehicle agreement form? 

It measures 8-1/2" × 7-5/8", compact enough for easy handling at a service or rental counter.

Keep your loaner vehicle process clear and protected. Order this substitute vehicle agreement form today.